A seven-night project visit can involve three different headcounts: the people landing on Monday, the people staying through Friday and the people joining a working dinner. A room block is much easier to quote when the planner sends the number of private bedrooms needed each night. A single maximum headcount can hide the night that matters most.
Start with bedrooms per night
For a team of fifteen that requires one private bedroom per person, the 15-bedroom Luxury Pool Collection is one option to price. A smaller delegation might prefer the nine-bedroom Lower Pool Residence. If exclusive use of the whole building is a company requirement, request the 23-bedroom buyout and specify the dates on which exclusivity is essential.
Describe the workday as well as the stay
Provenza gives colleagues a walkable base for restaurants. For meetings elsewhere in Medellín, share the venue and the time the first attendee needs to arrive. If you need a private briefing, specify the attendee count, seating arrangement, screens, connectivity and hours. The team can confirm what fits the selected space and what would need a separate venue.
Give procurement one comparable quote
Send a group contact, dates by arrival wave, private room counts and the company’s invoicing requirements. Ask for lodging, transport and optional meals as separate lines. If staff are coming on different flights, request a transfer plan before deciding whether individual pickups or shared vehicles make sense. Confirm payment terms, rooming-list deadlines and changes in writing before approval.