For a medical congress in Medellín, book around the first person who has to be at the venue. A speaker due for an early sound check and colleagues arriving for the second session need different departure plans, even if they want to have breakfast in the same kitchen.
Verify the venue before choosing the neighborhood
Start with the address on the organizer’s current registration page. If it names Plaza Mayor, cross-check the venue’s event calendar and ask the organizer which entrance delegates should use. 444 by JDS is in El Poblado near Provenza, not on the convention grounds. It suits teams who want to walk to dinner after sessions and travel to the venue in the morning. If everyone must get from bedroom to lecture hall in minutes, first compare the organizer’s official room block.
Make the room list work for your department
For six colleagues needing six individual bedrooms, the Middle Pool Duplex gives the team a kitchen for early coffee, space to eat together and a private indoor pool after the final session. If two additional clinicians join and each needs a room, compare the eight-bedroom penthouse. Ask for a room-by-room layout before assigning rooms, especially if someone is preparing a morning presentation or needs to avoid stairs.
If your institution reimburses travel individually, ask what documentation 444 can provide before anyone pays. Does finance need separate invoices, the institution’s legal name, or a specific currency shown? Send those requirements with the quote request and wait for confirmation. There’s no need to include clinical or patient information.
Plan one evening everyone can attend
Use the night after the main presentation for a team dinner in Provenza. Keep the preceding evening flexible for speakers and late arrivals. For the early ride, give the driver the entrance and arrival deadline, not just the time the first session starts; ask for a separate estimate for the later group.
Send your dates, venue, earliest arrival deadline, number of single rooms and invoicing requirements. That is enough for 444 by JDS to start a lodging comparison that your department can actually review.
Request a congress team lodging quote · jonathan@444byjds.com